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receptionist

Posted on March 12, 2025 by Employer details Northern Mat & Bridge LP

Job details

*POSITION PURPOSE* As a receptionist, you will be the first point of contact for Northern Mat & Bridge. Reporting to the Accounts Payable Lead, this position offers administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. *KEY AREAS OF RESPONSIBILITY & ASSOCIATED DUTIES* KEY AREA Ultimately, a Receptionist?s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. *KEY AREA: Development and Execution* DUTIES: · Greet and welcome guests as soon as they arrive at the office · Direct visitors to the appropriate person and office · Answer, screen and forward incoming phone calls · Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) · Provide basic and accurate information in-person and via phone/email · Receive, sort and distribute daily mail/deliveries · Maintain office security by following safety procedures and controlling access via the reception desk · Order front office supplies and keep inventory of stock · Arrange travel and accommodations · Perform other clerical receptionist duties · Arranging meals and other special requests for meetings · Daily tidying of kitchen areas and boardroom · Cross training in other departments when possible/necessary *JOB REQUIREMENTS* COMPLEXITY · Maintaining relationships with all personnel to ensure close communication in a professional and courteous manners within Northern Mat & Bridge LP, and its various partnerships. *EXPERIENCE REQUIREMENTS* · Hands-on experience with office equipment (e.g. fax machines and printers) · Professional attitude and appearance · 1+ years? experience working in an office reception position · MS Office experience a must (Word, Excel, Outlook) · 40+ wpm typing speed a must · Accounts Payable experience would be an asset *EDUCATION REQUIREMENTS* · Grade 12 Education · Post-Secondary Education in Administration an asset · Class 5 License *OTHER SKILLS & ABILITIES* · Solid written and verbal communication skills · Ability to be resourceful and proactive when issues arise · Excellent organizational skills · Multitasking and time-management skills, with the ability to prioritize tasks · Customer service attitude *COMPENSATION* · Compensation will be based on experience and qualifications. NMB offers a great employer paid benefits package, health care spending account, Employee Family Assistance Program, Employee Stock Purchase Plan, Profit Sharing and RSP matching plan. · This is a fulltime, long term employment opportunity; contractors will not be considered. · All IT requirements are supplied by the company · NMB is an equal opportunity employer and a drug and alcohol-free workplace. *REPORTING RELATIONSHIPS* REPORTS TO: Accounts Payable Lead · Internal: Operations, Administration, Sales, Accounting · External: Clients, Contractors, Visitors Confidentiality: All Northern Mat & Bridge communication, inner workings, and documentation shall always remain confidential and the property of Northern Mat & Bridge. Job Type: Full-time Pay: $45,000.00-$55,000.00 per year Benefits: * Casual dress * Company events * Dental care * Disability insurance * Employee assistance program * Employee stock purchase plan * Extended health care * On-site parking * Paid time off * Profit sharing * RRSP match * Stock options * Tuition reimbursement * Wellness program Schedule: * 8