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office administrator

Posted on December 23, 2024 by Employer details Mueller Built

Job details

*Job Title:* Administrative Coordinator *About Our Company:* At Mueller Built, we contract from start to finish, specializing in large, wooden farm buildings as well as small commercial structures. Our welding shop manufactures products for the contracting side as well as supplying for other companies. We are committed to high quality workmanship, where integrity, accountability and attention to detail come first. We work with a team of motivated individuals who share a passion for efficiency and excellence. As a forward thinking company, we value a positive work environment, empowering team members to grow and develop in their skills and positions within the company. *Location: On-site (potential for remote)* *Hours: Full-time, Monday through Friday, 9 AM to 5 PM* *Job Description:* Join us as the Administrative Coordinator where you?ll play an essential role in supporting our team and ensuring smooth operations from setting up jobs to critical data input. This is an exciting opportunity for a detail-oriented individual who is self-motivated to offer excellent customer service and structure schedules to make our team more efficient and effective. We?d love to hear from you if you?re organized, proactive, and ready to grow with us. *Job Responsibilities & Tasks:* * Manage daily administrative tasks, including answering phones, scheduling, and organizing documents. * Maintain office supplies and manage inventory * Assist in project management by tracking deadlines and facilitating communication within the team and customers * Order and track job materials and supplies * Input data and reconcile reports * Handle expense reporting, invoicing, and basic accounting tasks. * Work with suppliers and clients, offering excellent customer service * Coordinate new customer meetings * Assist in job estimating and follow-up on quotes * Manage and submit permits * Correspond with Social Media Company * Collaborate with owner, coordinating jobs around schedules * Manage Payroll * Coordinate weekly team meetings, including records of ?near misses? and address any other safety concerns. *Required Skills and Qualifications:* * Proven experience as an administrative assistant or similar role. * Proficiency in Quickbooks, Google (Drive, Docs, Sheets) and Customer Relationship Management programs (Job Tread) * Excellent organizational and time-management skills. * Strong communication and interpersonal abilities. * Ability to work independently and as part of a team. * Self motivated and able to multitask. * High school diploma or equivalent; associate degree preferred. *Hourly Pay:* Starting at $30-35/hr *Company Benefits:* * Massage and Chiropractic * Four weeks paid vacation *Application Information:* Ready to join our team? Then apply now by submitting your application, including your resume and a cover letter by January 20, 2025. Candidates selected for consideration will be contacted for an initial phone or zoom interview, followed by a second in person interview if applicable. All Applicants will be contacted by Jan 25, 2025. First Interviews will take place the week of Jan 20-24, 2025. For follow-up, please contact us at office@muellerbuilt.ca. We look forward to receiving your application. Job Type: Full-time Pay: From $30.00 per hour Expected hours: 30 ? 40 per week Additional pay: * Retention bonus Benefits: * Commuter benefits * Paid time off * Wellness program Flexible language requirement: * French not required Schedule: * Monday to Friday Education: * Secondary School (preferred) Language: * English (required) Work Location: Hybrid remote in Three Hills, AB Application deadline: 2025-01-20