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administrative assistant

Title posted on indeed.com - Administrative Assistant (2)

Posted on December 23, 2024 by Employer details Active Care Youth & Adult Services

Job details

*Position Title:* Administrative Assistant *Status:* Excluded, Permanent, Full-Time *Reports to:* Executive Assistant *Active Care Youth and Adult Services* Active Care Youth and Adult Services (ACYAS) is a progressive, innovative organization operating residential resources for youth, and adults in British Columbia. It is our mandate to provide innovative, trauma-informed support services of exceptional quality and to do so in the context of a home environment. *Job Summary* As the Administrative Assistant, you will be responsible for providing administration support to all departments as assigned, ensuring efficient operation of the office. You will be responsible for handling confidential and time sensitive material with competing priorities. This position requires flexibility and responsiveness with a willingness to meet challenges directly, using critical thinking and critical thinking skills to achieve positive results. *Primary Responsibilities* * Calendar maintenance for senior leaders, including resolving conflicts, scheduling meetings, taking meeting minutes, creating agendas, and checking voice mail to forward messages to the appropriate person. * Place weekly inventory orders to Staples and other suppliers. * Assist in preparing reports, presentations, and other business documents, inclusive of credit card reconciliation for COO, ED and Directors. * Reviewing and proofread materials to ensure accuracy and professionalism. * Support organization of company events, conferences, and team-building activities. * Check all communal areas in the ACYAS offices for cleanliness, restocking supplies as necessary. * Audit and monitor project/systems progress, deadlines, and deliverables, ensuring that the organization is complying with WSBC, CARF, and Funder's standards. * Assist Facilities Director with Fleet management as requested. * Assist Human Resources with HUB/SRAT and CRC clearances, maintaining employee files, and organizing and tracking documents on internal company systems as requested. * Function as a point of contact between the Executive Team and internal/external stakeholders. * Keep abreast of industry news, trends, and developments. * Provider Job duties coverage for the Executive Assistant during periods of absence. * Other duties as assigned. *Required Qualifications* * Administrative certificate and/or a relevant college diploma. * Familiarity with the Social Services sector considered an asset. * Minimum of 2 years administrative experience. * Valid BC Class 5 Drivers License with a Clean Driver's Abstract * Or an equivalent combination of education, training, and experience. *Skills and Abilities* * Excellent organizational and time management skills * Strong written and verbal communication skills * Proficient in Microsoft Office (Word, Excel, PowerPoint) * Manage sensitive and confidential information with discretion and professionalism * Strong attention to detail and accuracy * Ability to work productively on independently work * Flexibility and adaptability to changing priorities and deadlines * Professional demeanor and strong people skills * Thrive in a fast past environment Job Types: Full-time, Permanent Pay: $47,132.80-$55,702.44 per year Benefits: * Company pension * Dental care * Disability insurance * Employee assistance program * Extended health care * Paid time off * Vision care Schedule: * Monday to Friday Ability to commute/relocate: * Kamloops, BC: reliably commute or plan to relocate before starting work (required) Work Location: In person