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office manager
Posted on December 20, 2024 by Employer details Refraction Asset Management
Job details
Education: Bachelor's degree. Political science and government, general. Business administration and management, general. Logistics, materials, and supply chain management. or equivalent experience. Asset languages: Russian. Ukrainian. Work setting: Private sector. Willing to relocate. Relocation costs covered by employer. Bank or caisse populaire. Tasks: Establish work priorities and ensure procedures are followed and deadlines are met. Carry out administrative activities of establishment. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Assemble data and prepare periodic and special reports, manuals and correspondence. Perform data entry. Oversee and co-ordinate office administrative procedures. Monitor and evaluate. Oversee payroll administration. Manage administrative programs at Canadian missions abroad. Manage contracts. Organize and maintain procedures for the keeping of records. Participate in staff meetings. Supervision: 1 to 2 people. Certificates, licences, memberships, and courses : First Aid Certificate. Computer and technology knowledge: Workday. MS Project. SharePoint. Spreadsheet. MS Excel. MS Office. MS Outlook. MS PowerPoint. MS Windows. MS Word. Database software. Travel bookings: Business travel. Security and safety: Basic security clearance. Enhanced reliability security clearance. Confidential security clearance. Criminal record check. Transportation/travel information: Own transportation. Vehicle supplied by employer. Willing to travel. Willing to travel regularly. Valid driver's licence. Travel expenses paid by employer. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Personal suitability: Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Organized. Reliability. Ability to multitask. Time management. Adaptability. Integrity. Team player. Screening questions: Are you available for the advertised start date?. Are you currently a student?. Are you currently legally able to work in Canada?. Are you willing to relocate for this position?. Do you have previous experience in this field of employment?. What is your current field of study?. What is your current level of study?. Experience: 5 years or more. Health benefits: Dental plan. Health care plan. Paramedical services coverage. Vision care benefits. Financial benefits: As per collective agreement. Gasoline paid. Life insurance. Mileage paid. Pension plan. Registered Education Savings Plan (RESP). Registered Retirement Savings Plan (RRSP). Long term benefits: Maternity and parental benefits. Tax-Free Savings Account (TFSA). Other benefits: Free parking available. Learning/training paid by employer. On-site recreation and activities. Other benefits. Paid time off (volunteering or personal days). Transportation provided by employer. Parking available. Wellness program. Support for newcomers and refugees: Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.). Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.). Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) . Supports newcomers and/or refugees with foreign credential recognition. Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees . Support for Veterans: Participates in a government or community program or initiat- LocationCalgary, AB
- Workplace information On site
- Salary$120,000YEAR annually / 42 hours per week
- Terms of employment Term or contractFull time
- Day, Flexible Hours
- Start date: 2025-01-13 End date: 2028-12-29
- Benefits: Health benefits, Financial benefits, Long term benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #3187053
Overview
Languages
English
Education
- Bachelor's degree
- Political science and government, general
- Business administration and management, general
- Logistics, materials, and supply chain management
Experience
5 years or more
On site
Work must be completed at the physical location. There is no option to work remotely.
Asset languages
- Russian
- Ukrainian
Work setting
- Private sector
- Willing to relocate
- Relocation costs covered by employer
- Bank or caisse populaire
Responsibilities
Tasks
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Oversee and co-ordinate office administrative procedures
- Monitor and evaluate
- Oversee payroll administration
- Manage administrative programs at Canadian missions abroad
- Manage contracts
- Organize and maintain procedures for the keeping of records
- Participate in staff meetings
Supervision
- 1 to 2 people
Credentials
Certificates, licences, memberships, and courses
- First Aid Certificate
Experience and specialization
Computer and technology knowledge
- Workday
- MS Project
- SharePoint
- Spreadsheet
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Database software
Travel bookings
- Business travel
Additional information
Security and safety
- Basic security clearance
- Enhanced reliability security clearance
- Confidential security clearance
- Criminal record check
Transportation/travel information
- Own transportation
- Vehicle supplied by employer
- Willing to travel
- Willing to travel regularly
- Valid driver's licence
- Travel expenses paid by employer
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
Benefits
Health benefits
- Dental plan
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- As per collective agreement
- Gasoline paid
- Life insurance
- Mileage paid
- Pension plan
- Registered Education Savings Plan (RESP)
- Registered Retirement Savings Plan (RRSP)
Long term benefits
- Maternity and parental benefits
- Tax-Free Savings Account (TFSA)
Other benefits
- Free parking available
- Learning/training paid by employer
- On-site recreation and activities
- Other benefits
- Paid time off (volunteering or personal days)
- Transportation provided by employer
- Parking available
- Wellness program
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
- Supports newcomers and/or refugees with foreign credential recognition
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
Support for Veterans
- Participates in a government or community program or initiative that supports Veterans
- Offers mentorship, coaching and/or networking opportunities for Veterans
- Provides awareness training to employees to create a welcoming work environment for Veterans
- Recruits Veterans and other candidates with military experience through targeted hiring initiatives (for example: job fairs, outreach programs etc.)
- Assists with immediate transition needs of Veterans (for example: relocation, housing, etc.)
- Offers workshops, counselling services or other resources to help Veterans navigate their transition into the civilian workforce (for example: adapting to different organizational structures)
- Supports Veterans in translating their military skills and experience into the language of the civilian job market
Support for Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
Supports for visible minorities
- Participates in a government or community program or initiative that supports members of visible minorities
- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
- Offers mentorship programs that pair members of visible minorities with experienced employees
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2025-01-19
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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