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office administrator
Posted on December 18, 2024 by Employer details Achieving Goals Inc.
Job details
<h3>Job Description</h3><div>Job Description<div><p>On behalf of our client's interest, we are seeking an experienced and reliable office administrator (OA). The OA will predominantly work alone and in conjunction with the business owner (our client).</p><p>The ideal candidate is self-motivated, professional in attire and manner, and capable of managing the workload and prioritizing tasks. You are a great fit if you are sharp, focused, and can complete your work with conscientious excellence. You think ahead, anticipate needs, are fast at solving problems and proactively eliminate problems before they arise.</p><p> </p><p><strong>General:</strong></p><p>This position is responsible for the foundational tasks that keep a small business running smoothly and efficiently. The OA's primary responsibility is to provide support and assistance to the owner to ensure efficient office operations. The ability to multitask effectively is crucial.</p><p> </p><p><strong>Responsibilities Include (but not limited to):</strong></p><p>• Answering phones and greeting walk-in traffic (first point of contact)</p><p>• Addressing prospect inquiries and closing the sale</p><p>• Setting up a filing system</p><p>• Organizing, sorting, and filing documents (hard-copy & electronic)</p><p>• Performing data entry, maintaining office records, and archiving documents</p><p>• Managing email correspondence and sorting mail</p><p>• Tracking and stocking office supplies</p><p>• Providing accurate information and reports to management as required with the ability to interpret those reports and answer any follow-up questions</p><p>• All aspects of accounts receivable (A/R), accounts payable (A/P), and bank reconciliations</p><p>• Tracking aging receivables and proactively managing customer account collections</p><p>• Implementing and improving administrative systems and processes, developing office policies and procedures for the OA position</p><p>• Handling sensitive information and confidential matters</p><p>• Supporting the owner with clerical tasks and projects as needed</p><p> </p><p><strong>Skills & Requirements:</strong></p><p>Ö Fluid with Microsoft Office Suite (Word, Excel, Outlook), Gmail, Adobe, and QuickBooks Online is a must</p><p>Ö Strong communication skills (verbal and written) with impeccable phone etiquette</p><p>Ö Excellent problem solver with polite and professional mannerisms</p><p>Ö Ability to work independently and is self-motivated</p><p>Ö Strong work ethic and pride in a job well done</p><p>Ö Excellent time & priority management</p><p>Ö Very organized with an unwavering attention to detail</p><p>Ö Ability to learn quickly while ensuring data accuracy</p><p>Ö Accountable</p><p>Ö Punctual</p><p>Ö Dependable</p><p> </p><p>Experience:</p><p>Office administrator or business administration experience with QuickBooks Online: min 1 year (preferred)</p><p> </p><p>Job Type: Full-time</p><p>Pay: From $20.00 - $24.00/hour</p><p> </p><p>Schedule:</p><p>Monday to Friday (9am-5pm)</p><p>Occasional overtime and weekends as seasonal situations demand</p><p> </p><p>Work Location:</p><p>In-person</p><p>Business casual yet professional attire</p><p> </p><p>We are a consulting firm managing this process for our client. Want to apply? Please email your cover letter, resume, and relevant references to: <span class="long-word">alangoff@telus.net.</span> In the subject line, please put, "I want the OA job".</p><p> </p><p>*Only short-listed candidates will be contacted.</p></div></div>- LocationGrande Prairie, AB
- Workplace information On site
- Salary$28.65HOUR hourly
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source ZipRecruiter #5baec281
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