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administrative assistant

Title posted on indeed.com - Confidential Administrative Assistant

Posted on November 28, 2024 by Employer details University of Manitoba

Job details

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community ? UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM?s impact is global. Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba?s Top Employers and one of Canada?s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything. *The opportunity:* Are you a proactive, detail-oriented professional with a talent for managing sensitive information and supporting dynamic leadership? Join the Department of Family Medicine as our *Confidential Administrative Assistant*, where you'll play a critical role in ensuring the smooth and effective operation of the Office of the Department Head. *About the Role* In this pivotal position, you will provide high-level secretarial and administrative support to: * The Head of the Department of Family Medicine * Managing Director * Associate Head, Distributed Education * Associate Head, Department Affairs You will serve as the backbone of our department, ensuring seamless coordination across diverse internal and external stakeholders. This includes fostering relationships with academic and medical professionals, administrative teams, government bodies, and health organizations to support our mission of advancing health education and patient care *The qualifications and experience we?re looking for:* * Undergraduate degree in a related discipline required. * One year of directly-related administrative experience required. * 3 years of directly-related experience providing high-level administrative support or executive support in a post-secondary, health-care, or government environment preferred. * Experience and proficiency with the following computer applications: Microsoft Word, Microsoft Excel, Microsoft Power Point, Microsoft Publisher, Adobe DC Pro, Internet acumen, social media awareness, website management, database software, travel booking software (Concur preferred), office supplies procurement software (EPIC preferred), HR software (VIP preferred), doodle poll, survey monkey or equivalent, and highly proficient with Microsoft Outlook required. * Experience in and dealing with confidential and sensitive material is required. * Familiarity and knowledge of University of Manitoba policies and procedures is preferred. * Experience working in an academic environment or in a non-profit organization is preferred. * An acceptable combination of education and experience may be considered. *Why the University of Manitoba?* Along with being one of Manitoba?s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes: * Comprehensive group benefits and pension plan. * Competitive vacation time. * Employee and Family Assistance Program. * A full spectrum of professional development opportunities. *Closing Date: December 2, 2024* *Applications will only be accepted if you apply on UM Careers.* The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex,