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administrative assistant

Title posted on indeed.com - Administrative Assistant (Reports to Stayner, Ontario)

Posted on November 25, 2024 by Employer details Blue Feather Communications Inc.

Job details

*Blue Feather Communications Inc.* Are you tech savvy, love to organize, track, and create reports? Look no further! Apply for an opportunity that allows you to learn new skills, grow, and build a life-long career. We are currently seeking a *qualified individual with at least 2-3 years of experience with invoicing as an Administrative Assistant *position for our *Stayner*, *ON* location to support our management teams. In this role, you will be responsible but not limited too assigned administrative projects, maintain schedules and trackers, perform billing functions, and provide additional administrative support as required to the project team. Blue Feather Communications is a fast-growing maintenance and construction contractor in partnership with major telecommunication and utility companies across central Ontario, offering a competitive salary with perks, training, and benefits. Come join the Blue Feather Communications Family, and let?s grow together! *Please be advised only qualified candidates will be contacted for an interview.* *Duties and Responsibilities include and not limited to:* * Review, enter, and process data for invoicing of clients * Use business software applications (Microsoft Suite, Outlook, MS Teams, etc.) to prepare correspondence, reports, presentations, agendas, meeting minutes, prepare responses to routine correspondence and inquires * Utilize and maintain customer software and data bases * Maintain files and records, analyze data, and coordinate preparation of reports * Assist management teams with all functions of daily operations, including screening calls, processing expense reports, maintaining calendars and scheduling meetings * Attend meetings and take actions to ensure deliverables are met * Manage and coordinate invoice approvals, working with accounting for department purchases * Submit and track locates with assistance of Construction/Field Manager * Submit permit applications to various municipalities * Adhere to internal standards, policies, and procedures * Additional responsibilities may be assigned *Job Requirements:* * Ability to maintain confidentiality while working with sensitive information * Ability and willingness to work in a field construction office and maintain appropriate professionalism * Ability to work with all levels of employees in the organization * Strong project coordination skills * Ability to prioritize deliverables to meet timelines, providing follow-up and updates * Excellent organizational skills, with a strong attention to detail * The ability to work independently and as a team * Willingness and flexibility to assist others as required * Demonstrated ability to take initiative * Organized, reliable, and capable of evaluating the workload to create an effective workflow with other departments * Effective oral and written communication skills *Working Conditions:* * Business causal attire *Company Benefits & Perks:* * Extended health care * Life insurance * Retirement Plan Job Types: Full-time, Permanent Pay: $20.00-$23.00 per hour Expected hours: 40 per week Additional pay: * Overtime pay Benefits: * Extended health care * Life insurance * On-site parking Flexible language requirement: * French not required Schedule: * Monday to Friday Experience: * Invoicing: 1 year (required) Work Location: In person