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executive assistant
Posted on November 22, 2024 by Employer details Blue Diamond International
Job details
*About Us: * Blue Diamond International is a leading group of brands known for our commitment to exceptional service and luxury accommodations and experiences. We operate a diverse portfolio comprised of Blue Diamond Hotels and Resorts, GoNexus Group, and Prime Travelers Club. We are dedicated to fostering a dynamic and inclusive workplace that encourages growth and innovation. We are looking for a dedicated and dynamic *Executive Assistant* to join us in making vacation dreams come true. As the Executive Assistant, you will provide support to multiple C-level executives (CFO, CPCO, CIO,CLO & GC), serving as their key point of contact. In this role you will ensure the smooth functioning of daily operations, leveraging your exceptional administrative, organizational and communication skills to maintain efficiency and drive success. This position will report directly to the Chief People & Culture Officer and will be located in Toronto, ON. If you are passionate about making an impact with a dynamic team, then we would love to hear from you! *What You?ll Do:* * Manage and prioritize complex calendars to schedule meetings and appointments efficiently. * Coordinate and prepare materials for meetings, presentations, and reports, ensuring accuracy and timely delivery. * Assist with preparing slide presentations that effectively communicate key messages and data. * Plan and execute logistics for both internal and external meetings, including agenda creation, minutes, and follow-ups. * Maintain and organize confidential files, documents, and records. * Handle all correspondence (emails, calls, letters) with professionalism, ensuring proper prioritization and escalation when needed. * Arrange complex travel arrangements, managing itineraries across multiple time zones, including accommodations, transportation, and visa requirements. * Prepare and process expense reports accurately and promptly, ensuring compliance with company policies. * Collaborate with cross-functional teams to gather data, track progress, and provide updates for initiatives. * Serve as a liaison between executives, internal stakeholders, and external partners, ensuring clear and effective communication. * Build and maintain strong relationships with team members and external contacts to support effective collaboration. * Track and process supplier invoices. * Compare and google translate documents. * File, photocopy, scan mail, courier and order office supplies. *What You?ll Need:* * Strong technical skills; experience working with MS Word, Excel, Power Point, Visio and Adobe Acrobat * Exceptional communication and interpersonal skills * Strong attention to detail with excellent organizational and time management abilities * Customer-centric approach with a commitment to service excellence * Ability to excel in a fast-paced, dynamic work environment * Skilled at managing multiple priorities and multitasking effectively * Proactive, solution-oriented, and adaptable mindset * Experience in the travel industry would be considered an asset * Proficiency in Spanish would be considered an asset *What We Offer:* * Remote and/or Hybrid Work Opportunities * Great travel perks! _(Free hotel stays!)_ * RRSP Matching Program * Growth opportunities * Free Parking * Open concept, collaborative workspace * Fresh Café with delicious snacks and meals at a subsidized price! * Competitive compensation *We thank all who apply however only those who meet the qualifications will be contacted.* *Diversity, equity, and inclusion - Diversity makes us EPIC; we strive to foster a culture where employees feel uniquely themselves and part of a team. Violence and harassment prevention and response - We partnered with White Ribbon to help us create a survivor-centric, trauma informed policy and educational programs used by all our divisions. Total wellbeing - Our approach is for holistic opportunities to help employees Be EPIC and Be Well. Learning and development - Our offerings are foc- LocationToronto, ON
- Workplace information On site
- Salary$65,000 to $75,000YEAR annually
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9538304158
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