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secretary, school
Title posted on indeed.com - School Secretary C 162
Posted on November 14, 2024 by Employer details Saanich Schools (School District #63)
Job details
*JOB DESCRIPTION* *CLASSIFICATION* *POSITION* Clerical School Secretary *SUMMARY* Under direction of the School Administrator, performs secretarial and accounting duties and manages office operations in the school. *DUTIES* _Communication_ * Establishes and maintains effective and efficient communication networks within and between schools, the Board Office, parents, community and government agencies * Maintains the confidentiality of all student/parent/employee discussions and correspondence * Problem solves routine parent/student and employee issues as they arise and consults with administration * Registers and welcomes new students and families to the school including requesting records from previous schools * Withdraws and completes discharge process for departing students including forwarding of records and filling out of Permanent Record Cards * Makes announcements to staff, students and parents using the PA system * Provides information related to school and school district procedures, policies and guidelines related to student activities. * Liaises with VIHA staff and ensures students with medical alerts and related correspondence (e.g. Anaphylaxis/Diabetes Action Plans) is up to date and lists are published * Liaises with VIHA staff to co-ordinate and organize student immunizations * Reviews/consolidates and monitors chronic and critical health care information with the Public Health Nurse and communicates as appropriate with school staff and/or parents * Answers, screens and refers inquiries and when necessary seeks and confirms resolution * Maintains communication with outside agencies on a variety of issues (some extremely sensitive) _Office Operations ? General_ * Oversees and supervises overall office operations for all staff in the office * Monitors compliance at the worksite of student custodial issues and restraining orders * Provides assistance and support to other members of staff * Provides recommendations on office administration and school policies and procedures * Trains, supervises and provides orientation to employees, volunteers and students * Coordinates the orientation of new staff members and establishes access and account information for new staff to the school district email system, student information system, etc. * Maintains log of classroom key distribution and school access swipe cards for staff * Maintains log of incoming and outgoing students and their respective classes * Maintains field trip logs including costs associated with field trips * Arranges appointments, meetings, prepares and circulates agendas, records minutes, co-ordinates office calendar for school events, maintains calendar for the Administrator * Schedules parent-teacher interviews * Dispenses authorized medication and administers emergency first aid to students * Coordinates and maintains the yearly school inventory * Collaborates and works cooperatively with PAC on matters related to fundraising * Generates work orders for maintenance staff * Coordinates the use and completion of WSBC and other SD63 OHS related forms for students and staff * Ensures vacant positions are temporarily filled as needed * Participates as a member of the Critical Incident Response Team * Produces and distributes school newsletters _Office Operations ? Accounting _ * Monitors school budget and account information for public and non-public funds * Monitors and reconciles MasterCard accounts for the school * Prepares and deposits funds, forwards information to the Board Office * Coordinates the purchase and maintenance of equipment, software, hardware and supplies * Maintains and controls a petty cash fund _Office Operations ? Staff_ * Oversees the school attendance records * Reviews staff absence entries for accuracy prior to authorizing at week?s end * Enters and documents employee changes (absences, new hires, assignment changes) * Troubleshoots initial payroll issues/questions for employees at the school _Office Operations ?- LocationNorth Saanich, BC
- Workplace information On site
- Salary$30.76HOUR hourly
- Terms of employment Part time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9527875869
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