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receptionist
Posted on November 13, 2024 by Employer details Harris Law, Personal Injury Lawyers
Job details
Our boutique law firm in downtown Kitchener, practicing exclusively in personal injury, is looking for a full-time receptionist to join our team for a maternity leave coverage. If you are looking for an entry level position in a growing law firm, we have just the position for you! In joining Harris Law, you will be part of an incredible team of passionate, purpose-driven people who believe in excellence and focus on doing their best work every day. Business Hours: 8:30am to 5:00pm, Monday to Friday. Work Hours: 37.5 hours a week *What We Offer:* Benefits: vacation time, sick time, appointment time, group health benefits with an employee assistance program, parking as a taxable benefit and quarterly social events. Training: one-to-one training for two to three days with supervision as needed thereafter. Learning and development opportunities: we will support and invest in your career and improvement because we believe that exceptional people crave the opportunity to grow. *Who You Are?* * Adaptable and quick to identify issues or needs and accommodate last minute requests. * Have exceptional time management and pride yourself on exemplary organizational skills including but not limited to management of email, digital files, and processes. * Highly knowledgeable and efficient in Microsoft Office Suite, including Teams, Word, Excel, and Outlook. * A self-starter and demonstrate a history of holding yourself accountable *How You will Make a Difference:* * Log, receive and prepare incoming/outgoing mail and faxes firm wide. * Greet clients and visitors in a professional and friendly manner * Bank deposits, cheque requisitions and other accounting duties as assigned. * Perform data entry and maintain accurate client records * Perform other related duties as assigned. * Answer and route incoming calls on a multi-line telephone system. * Follow standard operating procedures. * Schedule and route clients. * Maintain and schedule conference rooms. * Maintain the waiting area, lobby, or other public areas. * Maintain the firm?s tickler system alongside management. * Serve coffee or tea to guests. * Open client files on Soluno. * Provide general clerical support to the legal team * Assist with administrative assistant tasks, such as scanning, photocopying, faxing and filing documents digitally using Primafact. *Skills Required: * * Positive, upbeat attitude. * Patience in dealing with difficult visitors, at times. * Dependable. * Proficient in using computerized systems, including Soluno and Primafact, and data entry software. * Strong typing skills with excellent accuracy. * Previous experience in an administrative or clerical role is preferred. * Familiarity with legal terminology is a plus. * Proficient in using Microsoft Suite (Teams, Word, Excel). * Willingness to learn and grow through constructive feedback. * Exceptional attention to detail and organizational skills. * Excellent verbal and written communication skills. * Ability to prioritize tasks and work efficiently in a fast-paced environment. * Strong customer service skills with a professional demeanor. *Education:* * Administrative Assistant Certificate (asset), or * College level certificate (asset). We thank all interested applicants for this position. Only those selected for an interview will be contacted. Please note this position is on site full time and remote work cannot be offered. Job Type: Full-time Pay: $18.00-$20.00 per hour Expected hours: 37.5 per week Benefits: * Company events * Dental care * Extended health care * On-site parking * Paid time off Flexible language requirement: * French not required Schedule: * Monday to Friday Work Location: In person- LocationKitchener, ON
- Workplace information On site
- Salary$18.00 to $20.00HOUR hourly
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9526237204
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