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school secretary
Title posted on ApplyToEducation - Administrative Secretary
Posted on November 08, 2024 by Employer details Winnipeg School Division
Job details
ADMINISTRATIVE SECRETARY TO ASSISTANT SECRETARY-TREASURER <p>NON-UNION The Secretary-Treasurers Department is responsible for the corporate secretary and business functions of the Division including the administrative management of the functions of the Board of Trustees, its committees and related matters; responsible for legal matters and liaison with the Divisions solicitors; contract administration; records management; and the administration of the business affairs of the Division.<p>Under the supervision and direction of the Assistant Secretary Treasurer, the Administrative Secretary is responsible for providing secretarial support with legal matters pertaining to the Division; secretarial assistance to the Assistant Secretary Treasurer; and organizational support of a confidential nature to assist in the general operation of the department under the direction of the Secretary Treasurer and/or Assistant Secretary Treasurer, with supervision of the Office Supervisor.<p>Duties and responsibilities may include but are not limited to: Provides administrative/secretarial support in regard to the Divisions legal matters Prepares and may compose correspondence, memos, reports and legal documentation for signature of Secretary Treasurer and Assistant Secretary Treasurer.<p> Reviews, maintains, follows up and distributes all legal documents such as collective agreements, funding agreements, leases, insurance releases, etc. and verifies with source materials to ensure completeness and compliance with legal standards, division policies, and/or Board authority.<p> Prepares contracts for capital construction and monitors all contracts for insurance and bond compliance. <p> Records and maintains division legal opinions and searches precedents as required.Maintains the legal filing system in accordance with the Records Retention policy.Processes legal invoices and reimbursement claims for payment.<p> Reviews, identifies and distributes provincial statutory publications as appropriate. <p>Provides secretarial assistance to the Assistant Secretary Treasurer Prepares and distributes written and confidential materials including correspondence, reports, minutes, forms, statistical material, leases, contracts, etc. Composes routine correspondence for signature. <p> Schedules meetings and appointments, ensures dates and times are not in conflict; books meeting rooms; ensures necessary files and materials are brought forward and/or circulated. Receives, opens and reviews incoming mail for Administrator. <p> Screens telephone calls, answers enquiries and/or questions, takes messages, or refers calls as appropriate. <p>Performs a variety of miscellaneous duties including: Processes student scholarship and bursary awards following Board approval. <p> Records and maintains Division sites and land title files and Division by-laws, Debentures, Financial statements; maintains, records and processes Division insurance policies and payments.<p> Processes correspondence regarding Statements of Claims, Zoning Applications, Human Rights claims, liens, etc.; and processes shared service agreements and payments.<p> Provides backup assistance to the Administrative Secretary as required; and assumes responsibility for daily supervision of clerical staff in the absence of the Office Supervisor.<p> Dedication to anti-racism, equity, and diversity.<p> Proven commitment to Truth and Reconciliation.<p> Proven ability to build collaborated cultures founded on integrity and collective purpose.<p> Performs other related duties within this classification and other related classifications not exceeding skills and capabilities as required. <p>Qualifications: Completion of secondary education with additional secretarial and/or business education training related to this position<p> 5 year- LocationWinnipeg, MB
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source ApplyToEducation #2802752
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