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secretary (except legal and medical)
Title posted on Nova Scotia Public Service Commission - Administrative Assistant (Secretary 3)
Posted on November 06, 2024 by Employer details The Government of Nova Scotia
Job details
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>About Us</b></H2></div><div><p> </p><p><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">The Department of Education and Early Childhood Development is leading the transformation of the early years and public education system in Nova Scotia. We are doing this by designing an innovative curriculum, facilitating excellence in teaching and learning, ensuring an inclusive education experience, and working closely with our partners in education. This will provide children, students, and families with a strong foundation for success. This department is a perfect fit for those that want to be part of the future of public education in the province by supporting student learning in a progressive and responsive environment.</span></span></p><p><span style="font-size:12.0pt"><span style="font-family:Aptos, sans-serif"><b> </b></span></span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>About Our Opportunity</b></H2></div><div><p> </p><p><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">As the Administrative Assistant (Secretary 3), you will provide independent complex executive level administrative support to the Executive Director through the effective management, coordination and efficient operation of the office. Working in a fast paced, continuously evolving environment, you will carry out the day-to-day administrative functions with minimal direction. </span></span></p><p><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"> </span></span></p><p><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">This position reports to the Executive Director of the branch.</span></span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Primary Accountabilities</b></H2></div><div><p> </p><p><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Some of your key responsibilities will include:</span></span></p><p><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"> </span></span></p><ul><li class="x"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Managing, coordinating and controlling the Executive Director's calendar.</span></span></li><li class="x"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Coordinating/arranging meetings; preparations including agendas, minutes/notes.</span></span></li><li class="x"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Managing/coordinating the branch's budget, including preparing and coordinating all financial transactions and procurement processes.</span></span></li><li class="x"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Organizing travel and accommodation requirements.</span></span></li><li class="x"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Serving as the main point of contact and quality control for a large volume of inquiries (including ministerial), providing quality assurance of documents, tracking briefings and files, and coordinating follow-up.</span></span></li><li class="x"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Routing and prioritizing branch approvals, incoming mail, inquiries, and correspondence.</span></span></li><li class="x"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Updating information for the EEC- LocationHalifax, NS
- Workplace information On site
- Salary$1,934.21 to $2,139.34BIWEEKLY bi-weekly
- Terms of employment Permanent employmentFull time
- Start date: 2024-11-20
- vacancies 1 vacancy
- Source Nova Scotia Public Service Commission #44549
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