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administrative assistant - office
Title posted on ApplyToEducation - Administrative Assistant ? Main Office (Elementary) at St. John CES (K)
Posted on October 04, 2024 by Employer details Waterloo Catholic District School Board
Job details
CUPE LOCAL 2512 Part-time Administrative Assistant Main Office (Elementary) [2nd] - Level 3 <p>Specifics on location/schedule identified below Opportunity Bulletin #OB-2024-36 <p>Seniority is not a determining factor <p>The Waterloo Catholic District School Board serves over 38,000 learners and provides services to students in 50 schools (Kindergarten to Grade 12 and adult learners) across the Waterloo Region.The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.<p>All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Boards hiring processes.General Description of Duties: To assist with the administrative duties of the school on a daily basis.<p> Responsible for answering phones, opening and distributing mail and assisting students with their needs.<p> Perform receptionist duties such as receiving and directing visitors, receiving and placing telephone calls, distributing mail/couriers/faxes/emails, recording and distributing messages, signing for material delivered or services rendered, responding to inquiries where directed by the principal, scheduling meetings and appointments.<p> Operate, maintain and update the Aspen System and use the Aspen System for attendance purposes, recording new information, creating school reports and registrations.<p> Compile, maintain and file confidential records such as Ontario Student Records (O.S.R.), staff and student absenteeism, requisitions and reports.<p> Assist with reporting card printing and J/K registration.<p> Photocopy and distribute correspondence and reports such as letters to parents, monthly newsletters, memos, monthly reports and confidential records.<p> Maintain office and school supplies.<p> Operate general office equipment such as photocopiers, fax machines, PA system and computers.<p> Facilitate student attendance procedures.<p> Perform other duties as directed by school administration.<p> Minimum Requirements: Two (2) year college diploma in Office Administration or Business Administration.<p> 1 - 2 years related work experience.<p> Ability to plan work from general procedures and make decisions using ingenuity, initiative, judgment and resourcefulness.<p> Excellent time management, organizational and multi-tasking skills in a busy work environment.<p> Strong communication and interpersonal skills.<p> Strong problem-solving, conflict resolution, <p> Proficiency in Word, Excel, Publisher and PowerPoint software.<p> Knowledge and ability in Aspen (or similar relational database), and Navision (an asset).<p> Knowledge of the Board and Ministry policies and procedures would be a definite asset.<p> Maintain confidentiality in all aspects of the positionHourly Rate: $27.95 to $29.39 per hour<p>Hours of Work: Permanent Part-time, 17.5 hours per week<p>Work schedule determined by the Administrator.<p>Location: St. John CES, Kitchener, ONWeeks/Year: Approx. 41 weeks/yearEffective Date: ASAP<p>Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.<p>Applicants must attach diplomas/certificates required for this position to the resume in order to be considered a candidate for the position.Application Process: <p>App- LocationKitchener, ON
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employmentPart time
- Starts as soon as possible
- vacancies 1 vacancy
- Source ApplyToEducation #2798081
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