administrative assistant - office
Title posted on Jobillico -
Administrative Assistant – Main Office (Secondary) at St. David CSS (W)
Posted on
September 26, 2024
by
Employer details
Waterloo Catholic District School Board
Job details
CUPE LOCAL 2512 <p>Administrative Assistant (Secondary) [Part-time] - Level 3 Specifics on location/schedule identified below <p> <p>Opportunity Bulletin #OB-2024-34 Seniority is not a determining factor <p>The Waterloo Catholic District School Board serves over 38,000 learners and provides services to students in 50 schools (Kindergarten to Grade 12 and adult learners) across the Waterloo Region.<p> <p>The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.<p>All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board?s hiring processes.<p> <p>General Description of Duties: <p><p> To assist with the administrative duties of the school on a daily basis.<p> Responsible for answering phones, opening and distributing mail and assisting students with their needs.<p> Perform receptionist duties such as receiving and directing visitors, receiving and placing telephone calls, distributing mail/couriers/faxes/emails, recording and distributing messages, signing for material delivered or services rendered, responding to inquiries where directed by the principal, scheduling meetings and appointments.<p> Provide break coverage and support to other admin assistants in the school.<p> Provide clerical support to the guidance and Student Administrative System (SAS) areas as needed.<p> Operate, maintain and update the Aspen System and use the Aspen System for attendance purposes, recording new information, creating school reports and registrations.<p> Compile, maintain and file confidential records such as Ontario Student Records (O.S.R.), budget records, staff and student absenteeism, requisitions and reports.<p> Photocopy and distribute correspondence and reports such as letters to parents, monthly newsletters, memos, monthly reports and confidential records.<p> Maintain office and school supplies.<p> Operate general office equipment such as photocopiers, fax machines, PA system and computers.<p> Facilitate student attendance procedures<p> Perform other duties as assigned.<p> Minimum Requirements: <p> <p> Two year College Diploma in Office Adminsitration or Business Administration.<p> 1-2 years similar work experience.<p> Proficiency in computer applications: Word, Excel, Outlook, Access, Powerpoint.<p> Possess organization and multi-tasking skills in a busy work environment.<p> Ability to work and communicate effectively in an office environment with frequent interruptions and deadlines.<p> Knowledge of Board and Ministry policies and procedures (an asset).<p><p> <p><p>Hourly Rate: $27.95 to $29.39 per hour<p>Hours of Work: Half-time, 17.5 hours per week<p>11:15 am - 2:45 pm (Unless otherwise informed by the Administrator)<p>Location: St. David CSS, Waterloo, ON<p>**this position is on loan from St. Mary?s CSS, Kitchener and may be redeployed back to St. Mary?s in future school years depending on system need. <p> <p>Weeks/Year: Approx. 42 weeks/year<p> <p>Effective Date: As soon as possible<p>Qualified applicants are invited to submit a resume and covering letter. Please see the Application Process below.<p> <p>Application Process: <p> <p>Applicants are required to apply directly through Apply to Education at: https://wcdsb.simplication.com<p> <p>For Apply to Education assistance, contact 1-877-900-5627 (Mon-Fri 7:30 am - 7:00 pm EST)<p> <p>In the application process, identify your qualifications and abilities, such as relevant experience, to perform the duties of this job. Include your Diplomas/Certificates in your application.<p> <p>Incomplete applications may not be considered. <p> <p>Applications will be accepted to 4:00 pm on October 1, 2024 <p> <p> <p>Only those
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LocationWaterloo, ON
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Workplace information
On site
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SalaryNot available
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Terms of employment
Part time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
Jobillico
#14571642
Advertised until
2024-10-25
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