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administrative specialist Verified This job was posted directly by the employer on Job Bank.
Posted on July 02, 2024 by Employer details JFJ Construction LTD
Job details
Education: College/CEGEP. Work setting: Construction. Real estate. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Coordinate the flow of information within the team. Open and distribute mail and other materials. Plan and organize daily operations. Record and prepare minutes of meetings, seminars and conferences. Determine and establish office procedures and routines. Schedule and confirm appointments. Compile data, statistics and other information. Respond to employee questions and complaints. Order office supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Perform data entry. Provide customer service. Perform basic bookkeeping tasks. Prepare financial statements and reports. Maintain filing system. Label, file and retrieve documents. Liaise with management, engineers and other trades. Prepare and key in correspondence and legal documents. Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage. Read blueprints to determine work requirements . Open and distribute regular and electronic incoming mail and other material. Coordinate the flow of information. Computer and technology knowledge: MS Outlook. MS Office. Electronic mail. Area of specialization: Correspondence. Reports and records. Contracts. Financial statements. Invoices. Charts, tables, graphs and diagrams. Work conditions and physical capabilities: Work under pressure. Tight deadlines. Attention to detail. Large caseload. Personal suitability: Ability to multitask. Organized. Team player. Client focus. Reliability. Dependability. Efficient interpersonal skills. Screening questions: Are you currently legally able to work in Canada?. Do you currently reside in proximity to the advertised location?. Experience: 1 year to less than 2 years. Support for newcomers and refugees: Participates in a government or community program or initiative that supports newcomers and/or refugees. Support for Indigenous people: Participates in a government or community program or initiative that supports Indigenous people. Supports for visible minorities: Participates in a government or community program or initiative that supports members of visible minorities.- LocationHalifax, NS
- Salary$21.98HOUR hourly / 30 to 40 hours per week
- Terms of employment Permanent employmentFull time
- Day, Weekend, Overtime
- Start date Starts as soon as possible
- vacancies 1 vacancy
- Source Job Bank #2970004
Overview
Languages
English
Education
- College/CEGEP
Experience
1 year to less than 2 years
Work setting
- Construction
- Real estate
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Compile data, statistics and other information
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- Prepare financial statements and reports
- Maintain filing system
- Label, file and retrieve documents
- Liaise with management, engineers and other trades
- Prepare and key in correspondence and legal documents
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
- Read blueprints to determine work requirements
- Open and distribute regular and electronic incoming mail and other material
- Coordinate the flow of information
Experience and specialization
Computer and technology knowledge
- MS Outlook
- MS Office
- Electronic mail
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
Additional information
Work conditions and physical capabilities
- Work under pressure
- Tight deadlines
- Attention to detail
- Large caseload
Personal suitability
- Ability to multitask
- Organized
- Team player
- Client focus
- Reliability
- Dependability
- Efficient interpersonal skills
Employment groups Help - Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
- Participates in a government or community program or initiative that supports newcomers and/or refugees
Support for Indigenous people
- Participates in a government or community program or initiative that supports Indigenous people
Supports for visible minorities
- Participates in a government or community program or initiative that supports members of visible minorities
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-08-01
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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