school secretary
Title posted on ApplyToEducation -
Permanent Elementary Secretary (1.0)
Posted on
June 29, 2024
by
Employer details
Avon Maitland District School Board
Job details
There is a permanent 1.0 Elementary Secretary position available: <p>Essential Functions and Responsibilities: <p>1.Office reception including processing inquiries from school personnel, students, parents, community in a friendly and professional manner;2. Familiarity with Enrolment Register Instructions and student attendance collection and reporting requirements;<p>3.Familiarity with all Administrative Procedures related to student enrolment, attendance and the electronic student record in addition to the paper Ontario Student Records (OSR);4. Student record creation, maintenance and retention - both paper and electronic;<p>5. Ensure student registration forms and all other forms related to registration are completed accurately;<p>6. Notify the Principal of all new registrations and any significant health or family issues as provided;<p>7. Perform safe arrival processes as per Administrative Procedure;<p>8.Prepare and review enrolment month end and OnSIS verification reports for Principal's review and approval;9. Safeguard the confidentiality of all records within scope of position;<p>10.Accurate record keeping, maintenance and monitoring of school-generated funds including school cash online and school budget records; including processing purchase orders, accounts payable and coordination of annual school requisitions; maintaining student attendance records and performing safe arrival telephone calls; <p>11. Maintenance of school and administrative files;12. Preparation of reports, memos, newsletters, correspondence;13. Ensure accurate record keeping of staff absences, supply records and SmartFind verification of staff attendance on a daily basis;14.Distribution of incoming and outgoing mail; <p>15.Book and issue of permits/invoices for use of school facilities;<p>16.Perform routine maintenance of office equipment such as photocopiers, fax machines, postage meter and printers and key contact for maintenance and repair of office equipment;17.Provide support and perform related duties for administration; assist with various items as required such as school events (parents night, graduation, awards night, etc.) newsletters, filing, copying, faxing, and processing correspondence; and,18.Other related duties as assigned by administrative team.<p>Job Specifications and Requirements:1.One year college diploma in office administration plus up to one year related experience; or a combination of experience, education and training that is considered equivalent;<p>2.Proven computer skills, specifically in MS Office, Maplewood/Aspen, eNav, and School Cash Accounting;3.Competent bookkeeping skills and ability to work well with numbers;4.Proficient and accurate keyboarding skills in excess of 80 wpm;5.The capacity to work independently, problem-solve and multi-task in a busy environment; and,<p>6.Proven professional, interpersonal, oral and written communication skills, and a high degree of confidentiality. <p>Rate of Pay: Level 4 of ESSP Collective Agreement <p>Hours of Work: 3 5 Hours per week, 10 months per year<p>Pension Plan: Defined pension plan through theOntario Municipal Employees Retirement System (OMERS)<p>Health & Dental Benefits: Extended and Supplementary Health, Paramedical Services, Dental, including Orthodontics, Out of Province/Country and Health Care Spending Account<p>Start Date: August 26, 2024<p>Interested applicants are requested to apply through amdsb.simplication.com and include three supervisory references by 4:00 pm on Friday July 5, 2024.<p>How to Apply? Register/Login to amdsb.simplication.com <p> Search Jobs<p> Job Code: 3788161<p> Select ApplyIf you require assistance with amdsb.simplication.com, please call Simplication customer service at 1-877-900-5627 or info@applytoeducation.com (Monday - Friday: 7:30am-7:00pm).We thank all applicants w
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LocationListowel, ON
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SalaryNot available
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
ApplyToEducation
#2782593
Advertised until
2024-08-28
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