office clerk
Title posted on CivicJobs.ca -
Office Support Clerk III - Social Policy
Posted on
June 13, 2024
by
Employer details
City of Vancouver
Job details
Office Support Clerk III - Social PolicyRequisition ID: 41371 OrganizationLocated on the traditional, ancestral and unceded lands of the x?m??k??y??m (Musqueam), S?wx?wú7mesh (Squamish), and s?lilw?ta? (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world?s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.Main Purpose and FunctionThe Office Support Clerk III works collaboratively and performs complex and varied clerical and accounting work including work related to, but not limited to, the processing of grant applications, working on Grants Management System and VanApply, liaising with the public and communicating with applicants, grants data base and budget maintenance and recurring payments; formatting Council reports, using SharePoint and obtaining concurrences.The position reports to the Manager, Administrative Services with direct supervision from the Admin Coordinator of Social Policy and Projects within Arts, Culture and Community Services.Specific Duties and ResponsibilitiesFormats and proofreads Council Reports, announcements, application forms, guidelines, e-mails and other standard grant related correspondence. Provides support to Council Reports authors on VanDocs and SharePoint activities; ensures submission deadlines are met; contributes contents/data for appendices if needed. Prepares monthly reports of RTS (Report Tracking System) information. Supports all administrative aspects of multiple grants streams. Creates and edits grant application and criteria forms in Word and/or in other software/grant management systems. Prepares application invitation (hard or soft copy), monitors grant application intakes, e.g. managing the VanApply e-mail account, photocopying, checking for completeness of required attachments, following up and communicating with applicants; Maintains a database using Grant management system, designs queries to generate statistical/analytical reports, designs forms with comments and conditions. Maintains conditions and key milestones and works with planners to ensure conditions are met. Uses SAP to create new order numbers, initiate release of grant funding, honorariums, track grant payments (with subject to conditions), process returned and cancelled cheques, cheque and Electronic Fund Transfer (EFT) disbursements, recurring payment reports, vendor information, and other functions. Coordinates with Financial Services, ACCS to prepare the year-end carry forward for unpaid grants. Assists with the administration of grants budget, coordinates with Planners and Financial Services to maintain up-to-date budgets, including payments to-date, remaining balances and total budget per stream. Takes a proactive approach to monitoring and updating the divisional intranet websites to ensure that they contain up to date and timely information, liaises with IT Web Services to maintain content. Develops and maintains a Social Policy grant Outlook calendar to ensure that planners are kept informed of all key grant dates, e.g. application deadlines and grant payments. Maintains and manages department mailboxes on regular basis. Organizes all grant meetings, events and workshops from booking venue/conference room, preparation of material, providing supplies, placing catering orders, to clean up. Liaises with the public to answer basic questions related to grant application deadlines and the application process, and forwards more complex inquiries to planners. Takes meeting minutes and notes for key eve
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LocationVancouver, BC
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Salary$29.20HOUR hourly
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Terms of employment
Term or contractFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
CivicJobs.ca
#95424
Advertised until
2024-07-13
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