school secretary
Title posted on ApplyToEducation -
Guidance Secretary (E)
Posted on
June 11, 2024
by
Employer details
Waterloo Region District School Board
Job details
Guidance Secretary (E) <p>Galt Collegiate Institute <p>Educational Services Applicants will be considered in the following order: <p>1) Qualified permanent ESS/OSSTF Bargaining Unit employees . <p>2) Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees. <p>3) Qualified external applicants (includes employees from other Bargaining Units). <p>Reporting to the Principal, through the Office Supervisor, the successful applicant for this Educational Support Staff position, Level E, will be supporting the activities of the Guidance Office and its day-to-day operation.<p>The successful applicant for this Educational Support Staff position Level E will work 35 hours per week, 12 months per year, effective July 2, 2024. Responsibilities: Support the vision, philosophy and procedures of the school; Provide administrative support to the schools Guidance Office; <p> Interact positively with students, staff and community; <p> Maintain and supervise the distribution, receipt and storage of Ontario Student Records (OSR) information files; <p> Perform computer functions in Aspen, including the maintenance of student scheduling, registration and retiring students, sharing and end sharing students, maintaining credit history in the transcript window, entering SHSM certificates, receive and enter community service hours; <p> Produce reports as needed including transcripts, SHSM records and report cards; <p> Sending and tracking OCAS and OUAC data for student applications; <p> Providing assistance with the preparation and completion of ONSIS submissions; <p> Assist with the preparation of materials for various information meetings including the course calendars and course selection materials; <p> Maintain inventory of supplies for the Guidance Office; and Other duties as assigned by the Office Supervisor and/or Principal. Qualifications: A Secondary School Graduation Diploma is required; Excellent working knowledge of: MS Office Suite including Word, Excel and PowerPoint, Google Apps for Education (GAFE), Windows, Aspen Student Information System and website maintenance/Wordpress is required; <p> Have knowledge of Ministry of Education Ontario School Diploma (OSSD) requirements; <p> Ability to work collaboratively as a member of the administrative and support team of the school; <p> Ability to communicate effectively, both orally and in written form, with students, staff and the community; <p> Possess excellent customer service skills; <p> Possess excellent interpersonal skills - positive, caring and compassionate; <p> Possess excellent organizational and time management skills as well as possess initiative and independence to organizing their day; <p> Possess excellent multi-tasking and problem solving skills; <p> Possess the ability to complete assigned duties with minimal supervision; and Previous work experience in a secondary school office would be an asset. <p>Applicant Self-Identification Questions<p>The information collected in Apply to Education is used to monitor WRDSBs progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices. <p>We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system (Policy 1014_- Privacy Protection and Access to Information). Information is collected pursuant to Ontarios Education Equity Action Plan (Ministry of Educati
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LocationCambridge, ON
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SalaryNot available
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
ApplyToEducation
#2777149
Advertised until
2024-08-10
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