administrative services coordinator
Title posted on CareerBeacon -
Administrative Assistant I, Visiting Nursing (CSJ Program) - Temporary, Full-time
Posted on
June 08, 2024
by
Employer details
VON Canada
Job details
To be eligible to participate in the Canada Summer Jobs program, applicants must;Be between 15 and 30 years of age at the start of the employment*Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.*The youth must be 15 years of age at the beginning of the employment period. The youth may be more than 30 years of age at the end of the employment period as long as the youth was 30 at the beginning of the employment period.**International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa, youth visa, or work visa are ineligible. As the objective of the Canada Summer Jobs program is to support youth entering the Canadian labour market, the temporary nature of an international student's time in Canada does not allow for a long-term connection to the labour market. Requisition Details:Employment Status Temporary, Full-time (1.0 FTE) Program Name: Visiting NurseNumber of Hours Bi-Weekly: 75Work Schedule: DaysAnticipated End Date: August 2024On Call: NoJob Summary:The Administrative Assistant I provides administrative support to the Senior Manager or District Executive Directors (DED) and oversees office administration for the corresponding District maintaining a high level of confidentiality in all aspects of the position.Key Responsibilities:Acts as a resource for the site for hand held devicesMaintains inventory of hand held devicesRespond to general inquiries from staff about the devicesProvide set up and training to new and existing staff on the set up of the device and key featuresProvide troubleshooting assistance to staff on the devices and CellTrak application and escalate where necessaryReview and ensure that relevant staff sign the 'Handheld Device Agreements'Determine the need for repair or replacement in the event of damage to devicesMaintain records on device inventory and provide reports to site as requiredComplete regular reporting on data from software applications to assist in the efficiency of operations at the SiteDevelop and update training materials and manuals for local sites aligned to new initiativesMaintain an awareness of VON Practice and Policy as they apply to software applicationsOther Responsibilities:Performs administrative duties to support operations including but not limited to completing and submitting administrative forms.Manages and maintains Senior Manager/ DED's schedules, appointments and travel arrangements.Assists the leadership team in confidential performance monitoring of management team members to address workload priorities and assigned duties. Maintains personnel files for all managers in support of this process.Arranges and coordinates meetings, including Leadership meetings, and other eventsPrepares agendas, record minutes and circulates appropriately in a timely manner, ensuring attention to detail and accuracy.Organizes and maintains distribution lists, filing and archive systems for documents, reference materials, contracts and other materials, in both paper and digital formats, ensuring confidentiality and retrieval of all materials. Particular care is taken to maintain service provider specialty certificates and ensuring all appropriate documentation is preserved and tracked.Processes invoices and accounts receivable, allocating to appropriate cost centres, and follow-up as required to ensure accuracy.Completes timesheets for all senior managers, managers, and administrative staff.Supports th
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LocationPeterborough, ON
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SalaryNot available
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Terms of employment
Term or contractFull time
- Start date
Starts as soon as possible
- Source
CareerBeacon
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Advertised until
2024-07-13
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