assistant district school superintendent
Title posted on ApplyToEducation -
Executive Assistant - Associate Superintendent and District Principal
Posted on
June 07, 2024
by
Employer details
School District #62 (Sooke)
Job details
Position Title: <p>Executive Assistant <p>Affiliation:<p>Exempt <p>Supervisor: <p>Associate Superintendent and District Principals <p>Date of Revision: <p>June 5, 2024 <p>Position Summary<p>The Executive Assistant (EA) reports to an Associate/Deputy Superintendent and to the District Principal, Inclusive Education Services and District Principal, Safe and Healthy Schools (Supervisors). The EA is responsible for managing the delivery of administrative services to the Supervisors using a high degree of professionalism, confidentiality, discretion and strong financial and management skills. The EA operates with significant independence while ensuring adherence to the district's guidelines, policies and regulations as well as that of the BC Ministry of Education and Child Care in overseeing the administrative needs of the Supervisors. The position is expected to establish and maintain positive working relationships and demonstrate compassionate leadership, sound judgment, and functions with tact and diplomacy when liaising with the public, District Staff, STA, CUPE, and other related partner groups. <p>Duties and Responsibilities Provides support and administers the day-to-day operation of the Supervisors; attends and participates in weekly administrative meetings. <p> Manages the calendars and schedules of the Supervisors through careful planning, coordination and communication to maximize time management and ensure deadlines are met.<p> Co-ordinates and prioritizes meetings and administrative requests and determines issues of priority and flags urgent situations. <p> Anticipates information needs of the Supervisors and researches, extracts and collates information for the preparation of reports and other documentation.<p> Checks and follows up on issues or projects, ensuring they are addressed and resolved in an accurate and timely manner. <p> Manages and assigns tasks and/or projects to administrative support staff, in consultation with the Supervisors, and provides the necessary supervision, guidance and/or training to such staff to ensure deadlines are met. <p> Organizes compiles, and summarizes meeting materials and ensures confidentiality of documentation and information. <p> Develops, implements, and maintains administrative systems, procedures and standards.<p> Regularly performs data analysis of external/internal databases (MyEd, Sharepoint, and Atrieve) to maintain current and accurate Inclusive Education data. <p> Regularly extracts, updates and publishes designated student information for all schools in the district. <p> Processes District Screening Committee results to external/internal databases; maintains IEP caseloads for Specialist Teachers in external database.<p> Processes Modification Screening Committee results for students approved for a modified educational program. <p> Assists with the development of department budgets and the allocation of school IES supply budgets; prepares Budget Transfers, Journal Entries, Purchases and Purchase Orders as needed; tracks and monitors overall budget expenditures for the Supervisors; attends and participates in quarterly forecast meetings. <p> Tracks EA Staffing Notifications issued by Human Resources and updates staffing spreadsheet accordingly for IES department use. <p> Reviews daily EA Replacement Reports prepared by Human Resources and ensures Supervisors have timely access. <p> Assists with the preparation and organization of yearly contracts (VIHA, O&M Services) and Professional Service Agreements as needed. <p> Composes or prepares a variety of confidential correspondence, memos and reports for the Supervisors using efficient technology for communication. <p> Oversees reconciliation and coding of credit card transactions for the Supervisors a
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LocationVictoria, BC
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SalaryNot available
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Terms of employment
Permanent employmentFull time
- Start date
Starts as soon as possible
- vacancies
1 vacancy
- Source
ApplyToEducation
#2776478
Advertised until
2024-08-06
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